MINUTES OF THE EXECUTIVE COMMITTEE MEETING OF THE NATIONAL
BEEKEEPERS ASSOCIATION OF NEW ZEALAND INC HELD IN THE OFFICES OF
FEDERATED FARMERS NEW ZEALAND INC, AGRICULTURE HOUSE, 12 JOHNSTON
STREET, WELLINGTON ON SATURDAY 12 AUGUST 2000 COMMENCING AT
8.45am.
________________________________________________________________

PRESENT Mr R Hatfield (President in the Chair); Mr D Bell (Vice
President); Mr T Gavin; Mrs J Lorimer; Mr L McKenzie; Mr P Cropp
and T Leslie (Executive Secretary.

President Richard Hatfield welcomed all to the meeting which he
hopes to have over in one hour so that the planning meeting could
commence at 10.0am.

APOLOGIES		Nil

MINUTES

Minutes of the Executive Meeting held July 17 2000 are an
accurate record.

McKenzie / Bell CARRIED

Minutes of the Executive Meeting held July 21 2000 are an
accurate record.

Bell / Cropp    CARRIED

Minutes of the Executive Tele Meeting held August 5 2000 are an
accurate record

Cropp / Gavin   CARRIED

Actions from Minutes:

1.      Standing Orders

2.      Rules and Constitution

Consensus of meeting was that these issues would be addressed
once the planning exercise had been completed.

3.      Remits

Will be addressed during and post planning.

CORRESPONDENCE

Inwards:

Letter from M Reid, AgriQuality NZ requesting an invoice for
$11,490 + GST for balance of EU Testing monies after their costs
had been deducted.

Ministers of Agriculture and Biosecurity thanking for the PMS
report

B Clements requesting help from NBA on submissions to Waipa
District Plan.

Outwards:

Invoice to AgriQuality for EU Testing

PMS reports to Ministers of Agriculture and Biosecurity

Actions:

1.      The President to write to AgriQuality and express
displeasure at the incomplete list of newly registered beekeepers
and request a meeting with the CEO when he is next in Wellington.

2.      EU Testing will be covered during the planning session.

3.      The President to seek advice from Association Solicitor
regarding the Privacy Commissioner ruling over the N Wallingford
complaint.

FINANCIAL

The accounts for end of July 2000 were presented.

Summarised they showed a total levy take to date of $357,529 (GST
Exclusive) with deferrals of $39,427.00 (GST Exclusive) yet to
come in.

Accumulated funds at 31 July stood at $154,672.84.

Discussion took place on reporting methods and requirements.

Mr Hatfield reinforced how important is was that the Association
did not trade insolvently as this is a crime under the company's
act.

"The July 2000 accounts be accepted as an accurate record"

Lorimer / Gavin CARRIED

Actions:

1.      Mr Leslie to meet with Federated Farmers accounting staff
to ensure that all debtors are entered into the accounting
package so that true aged reports can be presented on a monthly
basis.

2.      From August 2000 meeting any expenses relating to
Executive Members to be highlighted and passed separately to the
main accounts.

GENERAL

1.      Travel Cards:

Executive Secretary raised the issue of airline travel cards now
that the NBA uses Federated Farmers for administration services.

"That all travel be handled and booked centrally through the
Federated Farmers Wellington Office to gain maximum travel
savings possible.  All individual travelcards to be returned to
the Executive Secretary."

Cropp / Bell    CARRIED

2.	Information Access Policy:

The President expressed a concern that the Association does not
have an information access policy.  Brief discussion centered how
to best achieve this and maintain openness as well.

"That the Executive Secretary investigate and recommend to the
October meeting an Information Access Policy that allows for
information to be passed on a no charge if able to be
electronically processes or where research and copying is
required that a charging regime be implemented."

Bell / McKenzie CARRIED

3.	Communication from B Clements re Waipa District Plan:

It was agreed that the Association recommend that Mr Clements
join Federated Farmers to gain access to their RMA expertise and
subsequently (if practicable) an article to be placed in
Beekeeper about the issue.

4.	Mr McKenzie's Notice of Motion:

Mr McKenzie had circulated a motion to redirect the Marketing
Committee's efforts to market paid pollination services to all
farmers in New Zealand.  It was agreed that this be discussed
during the planning meeting.

The President thanked all for their participation and adjourned
the meeting at 10.00am

ISSUES THAT CAME OUT OF THE NATIONAL BEEKEEPERS ASSOCIATION OF
NEW ZEALAND (INC.) PLANNING MEETING HELD IN THE OFFICES OF
FEDERATED FARMERS NEW ZEALAND INC, AGRICULTURE HOUSE, 12 JOHNSTON
STREET, WELLINGTON ON SATURDAY 12 AUGUST 2000 AND SUNDAY 13
AUGUST 2000 COMMENCING AT 10.15am ON THE 12TH.

Marketing:

"The marketing Committee is given direction to focus their
activity in the following priority order;

1.      Pollination

2.      Honey

3.      Pollen

Propilus

4.      Venom

5.      Wax

So that unpaid pollination services are eliminated as Varroa
progresses through the Country."

Library:

"That Mrs. C Taiaroa be appointed the Associations Hon. Librarian
from 14 August 2000."

McKenzie / Cropp        CARRIED

NBA Journal:

"That from September 2000 issue (if possible) Crown Kerr from
Dunedin be the publishers of the Beekeeper"

McKenzie / Cropp        CARRIED

Make up of new NBA Sub Committees:

"That Sub Committees set up as a result of the Planning Meeting
be voted on at the September Executive Meeting with a single vote
veto"

Bell / Gavin    CARRIED

Mr Hatfield thanked the Executive for it's hard work over the
last two days and closed the meeting at 3.00pm, Sunday 13 August
2000.