Minutes of the Executive Committee meeting held Saturday 28
October 2000 at the offices of Federated Farmers of New
Zealand (Inc), Armagh Court, Christchurch, commencing at
8.40am.

Meeting No 2, 2000/2001

Present: - Richard Hatfield, (President), Don Bell (Vice
President), Terry Gavin, Lin McKenzie, Jane Lorimer and
Philip Cropp. Tim Leslie (Executive Secretary).

The President welcomed all to the meeting and established
that there was a quorum.

Apologies - nil.

Minutes of Executive Meeting held September 19, 2000 were
confirmed.

L McKenzie/D Bell Carried

No matters arising.

Actions 1.7.1 - Bad Debt. Work continues on collection.

"If all bad debt is collected by the next levy setting
round, a 5% reduction in levy will be applied to the next
levy."

L McKenzie/P Cropp Carried

Action 1.7.2 - Allowable Executive Expenses.

Richard Hatfield has supplied to Tim Leslie who will pass to
Jane Lorimer.

Action 1.7.3 - Mileage rates. Still work to complete. State
Services Commission and IRD to be contacted for rulings by
Jane Lorimer.

Until a "new: level is set, the finance committee to
recommend a fair and reasonable level.

Action 1.7.4 - Honey Statistics. Tim Leslie reported that
once the NBA has them from the Statistics Dept, they are the
NBA's to do with as they like.

"People and companies wanting statistics to pay $100.00 +
GST per year. A notice to this effect to be placed in
November 2000 Beekeeper."

J Lorimer/L McKenzie Carried

Action 1.7.5 - Signed off and complete.

Action 1.9.1 - Tim Leslie has written to the officer and
awaits a response.

Action 8.1.1 - Signed off.

Action 8.1.3 - Philip Cropp still working on.

Action 8.1.4 - Tim Leslie meeting Trustee next week.

Action 8.1.5 - Philip Cropp working on with Bill Floyd.

Action 8.1.6 - Deferred to November 2000.

Correspondence

"Inwards accepted and outwards approved."

J Lorimer/D Bell Carried

Reports

PMS Terry Gavin reported on progress with the PMS After
discussion the following remits were moved: -

"If a portfolio holder has a person decline committee
membership or a member resigns, the portfolio holder 'in
consultation with the committee' is to make an appointment
to fill the vacancy and to bring to the next Executive
meeting for ratification."

D Bell/L McKenzie Carried

Terry Gavin reported on the success of the Authorised Person
training although in some branches everyone who wanted to,
couldn't attend.

"The NBA Executive acknowledge the excellent job that
AgriQuality did with the AP training courses and extends the
Committees congratulations."

D Bell/L McKenzie Carried

Terry Gavin also reported that some branches are not willing
to undertake the AFB surveillance.

"If a branch does not wish to undertake surveillance work
for the AFB PMS work, the Executive will appoint an AP in
the area concerned."

J Lorimer/D Bell Carried

"AP's must be fully compliant with all aspects of NBA's
work."

L McKenzie/P Cropp Carried

Communications - L McKenzie reported on progress.

Meeting recessed at 10.15am for a discussion with Floyd
Marketing (Bill and Sandie) to mainly discuss the NBA's
submission to the Royal Commission on Genetic Modification
submission.

The Main points agreed were: -

A time limited moratorium on open research.

End products must be GM free.

Research allowed in a closed environment.

Mandatory labelling of GM goods.

Annual review of committee set up to assess the moratorium.

It was agreed that ethical considerations are paramount.

A brief discussion was also held on ANZFA submissions. Due
to concerns about some statements from Mr R Law it was
moved: -

Action 2.7.1 "That the NBA makes a statement disassociating
the Association from Mr Law's position."

D Bell/P Cropp Carried

Meeting reconvened at 11.25am.

Compliance - Richard Hatfield

Work proceeding on follow-up on ADR's and COI's. As the NBA
has still had no formal reply from MAF regarding the list of
under reported apiaries. There is still follow up to happen.

Action 2.7.2. "Executive Secretary to write to MAF and
request an understanding of why prosecutions can't proceed
or get on with progressing prosecutions."

T Gavin/D Bell Carried

At this stage, 11.35am, meeting suspended to discuss with Mr
G Mavromatis, the progress on the NBA's Sustainable Farming
Fund application.

It was decided to do some targeted lobbying to let the
"right" people know that NBA has an application in. An
article will be placed in Beekeeper as well.

Action 2.8.1. Make application to Trust for seeding money of
$10,000 for the Sustainable Farming Fund and $100,000 to
underwrite the project.

Action 2.8.2. Lin McKenzie to draw up Terms of Reference for
SFF steering committee and approach regional representatives
to be delegates for regional representation.

Action 2.8.3. Lin McKenzie, Richard Hatfield and Tim Leslie
to work on a contract for Mr G Mavromatis.

"That Lin McKenzie be sponsor of the SFF Project and that Mr
G Mavromatis be appointed Project Manager, subject to
funding and that the committees be formed."

D Bell/T Gavin Carried

"That the Executive extends their thanks to Lin McKenzie for
the excellent work getting the SFF project off the ground."

J Lorimer/P Cropp Carried

The meeting broke for lunch at 12.30pm and Trevor Corbett;
Secretary of Canterbury Branch NBA joined the Executive for
lunch.

Meeting reconvened at 1.20pm and returned to item 7 -
reports.

Compliance - continued

Action 2.7.3. Terry Gavin to discuss with PMS Operations
Committee and Nelson Branch the issue of AD training for
those who wish to participate but haven't yet had the
opportunity.

Environment - J Lorimer

Jane Lorimer reported that work in progress is the GM Royal
Commission correspondence from Forest and Bird re Argentine
Ant and monitoring of ANZFA. .

Will notify Federated Farmers who our Portfolio holders are
and will also approach branches for an environment
representative.

Exotics - T Gavin

Terry Gavin reported on progress with exotic surveillance.
Has had discussions with Roger Polland, MAF. Terry Gavin
concerned that surveillance budget is only $100k per annum.
To ensure major sampling is done, beekeepers should be
contracted to undertake. It was noted that the "Draft
Standard for Surveillance of Diseases of Honey Bees"
indicates in appendix one, item 3, that under the OIE Animal
Health Code - mammals, birds and bees (special edition 1997
Appendix 4.2.5.1 Sanitary Control) there is an instruction
for "rapid eradication of any outbreak of a contagious
disease."

Actions:

Action 2.7.4. Richard Hatfield to raise concerns the NBA has
with the "Draft Standards."

Action 2.7.5. Tim Leslie to request under the official
information act, the original terms of reference, what the
exercise cost, and the results of the bee response exercise
held Pukekohe 1999. In addition the results/actions from the
debrief and also results of testing export package bees from
Auckland and Waikato in 1998.

Action 2.7.6. Tim Leslie and Terry Gavin to write to Roger
Polland to discuss the NBA's minimum requirements for
surveillance.

Finance - Jane Lorimer

Jane Lorimer reported on current situation. Slightly better
than anticipated at this stage. The Executive Secretary is
working on bad debts and these are being actively chased
now. Jane Lorimer noted that the Honey Trust loan
instalments and interest had been paid for this year.

There were no extraordinary items to report.

"That the Executive expenses by paid."

J Lorimer/D Bell Carried

Exports - Philip Cropp

The Export committee is keen to get things rolling and
discuss issues to ease export certification. Philip Cropp
notes that there is more new documentation to come through.
The Executive expressed concern at new rules for EU testing
and costs.

Action 2.7.7. NBA to write to MAF (cc to Barry O'Neil)
stating our extreme discomfort with the potential for
another level of compliance for Authorised Persons in that
NBA AP's cannot participate for export needs.

Action 2.7.8. NBA to write to MAF and tell them that the NBA
will not be paying for EU testing and any past memos of
understanding are now withdrawn. The letter to be published
in first available Beekeeper Magazine.

Governance - Richard Hatfield

Next step is to send out constitutions and terms of
reference for the committee.

Marketing - Philip Cropp

Working on clarifying status of trademark issues for manuka.
The marketing Committee needs to clarify who owns and can
use research and intellectual property and to sort out the
enzyme honey trademark and testing issues.

Support - Lin McKenzie

Main work has been Sustainable Farming Funding. Will have to
chase up on an article about Murray Auld in the Beekeeper.
Murray Auld is the Rural Support Co-ordinator.

Varroa - Don Bell

"The NBA Varroa Advisory Committee be made up of the
Regional Representatives."

D Bell/J Lorimer Carried

Action 2.7.9. Contact MAF and ask about the posters for
ports and request they be up in seven days.

Action 2.7.10 Re contract D Belton to clarify the unwanted
status of varroa.

"The NBA representatives on the Varroa Management Group be
Richard Hatfield, Don Bell and Tim Leslie."

L McKenzie/J Lorimer Carried

Executive Secretary (attached)

General Business

"NBA approve the membership of all the standing committees."

P Cropp/D Bell Carried

"NBA members requesting to be Authorised Persons must have
at least 3 years recorded experience in beekeeping and at
least 3 years continuous compliance to have AP Status and to
maintain AP Status they must maintain full compliance."

T Gavin/L McKenzie Carried

Approval of Committee Terms of Reference - passed to
November 2000 meeting.

Strategic Plan - under control.

Privacy case - progressing. Has cost $1200 to date.

"All Committees, Branches, Executive, portfolio holders and
other organisational units shall report quarterly activity
in the Beekeeper during the following quarter. Quarters =
calendar quarter, i.e. March, June, September, December."

P Cropp/T Gavin Carried

ADR and COI non-compliance. Tim Leslie reported that he had
received a list of beekeepers non-complying with ADR
requirements. During November they will be written to.

AgriQuality

Action 2.8.1. Executive Secretary to contact Murray Reid and
thank him for his full report and request that it goes in
Beekeeper.

Library

Mrs Taiaroa currently transferring Library Account trustees.

"Signatories to Library Account be the Executive Secretary
and C Taiaroa - one of."

P Cropp/T Gavin Carried

Crown Kerr

Lin Mc Kenzie to circulate new contracts to the Executive
for discussion.

Minister of Agriculture's letter regarding a review of
Commodity Levy system. - referred to compliance committee.

Apiary database access agreement. - refer to Terry Gavin and
PMS application committee.

Meeting closed at 5.30pm.