Minutes of the National Executive Committee Meeting held on
Friday July 21 2000 at the Sandown Park Motor Hotel, Childers
Road, Gisborne, commencing at 9.05am.

Welcome

President Richard Hatfield welcomed the Executive to its first
meeting of the year since the AGM on the 19th and 20th July.

Present

Richard Hatfield (President), Don Bell (Vice President),
Executive Committee members, Jane Lorimer, Terry Gavin, Phillip
Cropp and Lin McKenzie, Executive Secretary Tim Leslie and
Secretary advisor, Steuart Goodman.

Visitors:- Tony Taiaroa and Murray Bush (PMS Committee Chairman.)

Items of Business

PMS - Contract and Committee

Library

Magazine

Strategy Planning

Conference Remits

Marketing

Levy Collection

Compliance issues

South Island Meetings

North Island Meetings and Auckland Meeting

Ten week varroa programme from NBA point of view

Phase 2 and Phase 3 of varroa control

Barry O'Neil issues

Associations finances - a case to Minister for help?

Rates of Payment for beekeepers engaged in 10 week programme

Exotics

Exports

Apicultural products international conference

Appointments to other bodies

Remits

PMS

Due to Mr Bush having to catch an aeroplane he discussed some
issues with the Executive.

Mr Bush, Mr Goodwin and Mr Reid are developing a proposal for MAF
Biosecurity for funding the training of Level One Authorised
people - need $30k - $40k.

Mr Bush and Mr Goodwin working on a pilot for combining AFB and
Varroa Surveibuce in the South Island.

A matter of urgency to write a contract for AgriQual for the
2000/2001 year's AFB work.

Raised the idea of using branches for more of the Auditing and
Inspection programme.

The meeting felt this was OK so long as the "auditors" are seen
to be neutral.

Mr Bush would like to see a brief go in the magazine ASAP.
"That the decision to use branch people for audit and inspection
roles in the AFB PMS be affirmed."

Don Bell/Jane Lorimer - CARRRIED

Splitting the Roles of PMS Review and Steering/Implementation, Mr
Bush reported that the current PMS Committee of 5 wishes to be
the implementation committee.

Mr Bush thanked the outgoing Executive for its support.

"The National Executive Committee thanks the 1999/2000 PMS
Committee for its hard work under difficult circumstances."

Phillip Cropp/Terry Gavin - CARRIED

PMS Contractor

Urgent need to get something under way.   After discussion it was
moved: "That the President progress a contract with AgriQuality
that sets out; Performance Criteria, Performance Reporting, they
are paid for what they do - not on average every month.   The
Contractor reports defaulters to the NBA on a regular basis.
All instructions are to be in writing and there is room for
variations.   This contract to take advice from Federated Farmers
legal and policy and the Mr Hatfield follows up with MAF
Biosecurity the Apiary Database, access and maintenance agreement
in tandem."

Don Bell/Phillip Cropp - CARRIED

It was agreed that Mr Gavin would be the Executive member
responsible for the PMS.

Library

The library issue to be parked until late August 2000.   In the
meantime "Mrs C Taiaroa be acting NBA Librarian."

Jane Lorimer/Lin McKenzie - CARRIED

Branches will be written to and advised of situation and asked
for expressions of interest from interested people to run the
library.

Strategic Planning

It was agreed that a workshop would be held on August 12 and 13
at Federated Farmers Ormond Room. The Secretary to make necessary
bookings.

Magazine

Mr McKenzie to continue negotiations with Crown Kerr and get
something in place as soon as possible. Marketing

Mr Cropp and Mrs Lorimer will take responsibility.   Issues to
look at are:-

- a new marketing "plan" including the Contract with Floyd
Marketing.

- branding

- Qual Mark

- Website

- Structure, resources, branches

Levy Collection

The President will scope this issue with Biosecurity and firm up
the NBA's legal standing and issues for follow up.

NBA Executive Secretary and President to also take our own legal
advice on follow up with Federated Farmer's lawyer.

Island Meetings during 10 week programme for the 2 year programme

The Executive decided it is desirable to have as many meetings as
possible.   At least 3 in the South and 2 in the North. Mr
Taiaroa entered the meeting to report on the Friday
NCPJ/Biosecurity Conference Call.

The main issues for NBA are movement control and a beekeeper
liaison person. It was agreed that Mr Gavin and Mrs Lorimer
consider the movement control issue.

"That Mr Graham Cammell be approved by the NBA to be the liaison
person for the 10 week treatment programme."

Bell/Cropp - CARRIED

Issues to discuss with Mr O'Neil

Payment for both Technical Advisory and Steering Board Members.

Payment /compensation for opportunity cost of involvement for
individuals.

The need for the NBA to have a paid project manager.

Mr Hatfield's vision for how the future organisation of the
response will be managed.

Rates of pay offered to beekeepers working during the 10 weeks.

Apicutural Products Conference

Issue for marketing committee.

Appointments

This will be addressed at the Planning meeting for confirmation
at the September meeting.

It was agreed that Mr Cammell would need both a direction and
support from, the NBA.

"That the Executive Secretary write to Mr Cammell and give the
Executive's support and tell him that Mr Gavin and Mrs Lorimer
are his NBA support people."

Bell/Cropp - CARRIED

"That the NBA call on the expertise of Federated Farmer's staff
as independent assessors for Varroa compensation claims."

Bell/Gavin - CARRIED

"That Mr Bell and Mr McKenzie be the NBA's people on the
selection panel for a Varroa Control Programme Person."

Hatfield/Lorimer - CARRIED

EU Exports

The Executive Secretary to write to AgriQuality and request our
share of the collection and analysis money for all honey sent to
the EU.   The letter to state our concerns about lack of
information and dollars with a copy to Group Director
Biosecurity.

Export Group

Mr Cropp to instigate an Export Group

Exotics

Mr Gavin to keep a watching brief.

Compliance

Mrs Lorimer and Mr Cropp to work on and consider:

Education

Enforcement

Ease of compliance

Remits

Remits are allocated to Committee members for consideration.

Remit 1. P Cropp              14. Workshop
      2. R Hatfield           15. McKenzie/ Bell
      5. P Cropp              16. P Cropp
      7. D Bell               17. McKenzie/Bell
      8. D Bell               18. Lorimer/Gavin
      9. T Gavin              19. McKenzie/Bell/ Hatfield
      10 T Gavin              20. P Cropp
      11 Consider at workshop 21. Executive - Sept?
      12. L McKenzie/D Bell   22. Workshop
      13. Part of structure review

Varroa debrief

It was agreed that Mr Bell and Mr McKenzie would attend this on
Thursday 27 July.

Mr Hatfield closed the meeting at 12.25pm.