Minutes of the National Beekeepers' Association of New
Zealand (Inc) Executive Meeting, held at the Hotel
Ashburton, Ashburton on Sunday 11th of July 1999

Chairman Mr Russell Berry Ph. 07 3666 111

Copyright to the NBA

Executive form number F.3.2 July 1999

Chairman Mr Russell Berry, Vice Chairman Mr Terry Gavin, Mr
Don Bell, Mr Tony Taiaroa, Mr Lin McKenzie and Executive
Secretary Mr Harry Brown.

1. Welcome and call to order

The Chairman called the meeting to order at 8.30 a.m. and
welcomed everyone to the meeting

Apology:

Apology received from Mr Bruce Stevenson.

Conduct of meeting:

Finish at 5.30 p.m. today

Confirmation of Agenda:

Order confirmed

Item to be added to the agenda:

Insurance

2. Minutes:

Moved that the minutes of the May 1999 Executive meeting be
approved and signed by the Chairman as a true and accurate
record of the proceedings.

Tony Taiaroa Moved/LinMcKenzie Seconded. Motion carried.

Matters arising from those Minutes:

i) Letter to Minister re increase in levies. Executive
Secretary confirmed this had been forwarded.

ii) Signing of Minutes : Tony Taiaroa pointed out that these
had been sent to the Executive on 28 May 1999, but not
finally approved to go out to branches until the end of
June. He noted that it was not the Executive Secretary's
fault that these hadn't been distributed earlier.

3. Finances:

That the Executive move into Committee.

Tony Taiaroa Moved Don Bell Seconded. That we move into
Committee

Motion Carried

Terry Gavin Moved Tony Taiaroa Seconded. That we move out of
Committee.

Motion Carried

Levy collection to date:

Outcome:

The Executive Secretary advised that $61760 (estimated)
invoiced but still not yet paid for 1999 levies.

Bad Debts:

$5,370 outstanding from 1998 levies.

Finances (Contld):

The Executive Secretary advised that collection of bad debts
undertaken by BayCorp had proved very successful.

Cheque Register

Cheque numbers 500252 - 500278 (March 1999) be lifted off
the table Terry Gavin Moved / Tony Taiaroa

Seconded. Motion Carried.

Cheque numbers 500279 - 500300 (April 1999) be lifted off
the table. Tony Taiaroa Moved / Terry Gavin

Seconded. Motion carried.

Don Bell Moved / Tony Taiaroa Seconded : That the payments
made by the above cheque numbers be approved
(all-inclusive).

The Executive Secretary advised that two cheques remained
(500551 and 500552) and these had been cancelled.

Tony Taiaroa Moved / Don Bell Seconded That the two above
named cheques be cancelled. Motion Carried.

Cheque numbers 500553 - 500592 (May 1999) be left to lie on
the table. Lin McKenzie Moved / Tony Taiaroa

Seconded. Motion Carried.

Current Financial Position:

The Executive Secretary advised that this information was
still with the Association's accountant but would be
available in time for consideration by the Executive
Committee at its meeting on Friday 16 July.

Presentation of 1999 Budget to Conference:

This was discussed and it was agreed that a member of the
Executive should present same to the Conference on behalf of
the whole Executive Committee. Lin McKenzie undertook to
discuss this with Bruce Stevenson to see if he was agreeable
to presenting the Budget.

Ron Bell Moved / Lin McKenzie Seconded : That the President
or an Executive member nominated by him will present the
Budget to the Conference. 

Motion Carried.

It was pointed out that comparative figures from the
previous Budget year were not included in the Budget
material and it was agreed that this information would be
included in future.

Russell Berry Moved / Lin McKenzie Seconded : That in future
comparative figures should be included in future budgets to
be considered by Conference.

5. President's Report;

Russell Berry advised he was still finalising this in
preparation for the AGM. He would make sure that there is an
opportunity in this document for other Executive members to
make a contribution. He advised he has taken a strong stand
on genetic engineering as he believed this is an important
issue and one that the Association cannot keep their heads
in the sand over.

At approximately 10.00 a.m. Lin McKenzie left the Executive
meeting to attend the Exotics meeting being held elsewhere
in the Hotel Ashburton. His attendance at the Exotic meeting
was fully supported by the other members of the Executive
Committee present. Lin McKenzie indicated to the Executive
Committee, prior to his departure, those issues on the
agenda, which he wished to be involved in, and those issues
were accordingly held over until his return.

Executive Issues:

6. Review Marketing Facilitator as per March meeting.

Agreed that a meeting be arranged with Jane Lorimer and Bill
Floyd and the Executive Committee at 9.00 a.m. on Monday 12
July 1999. Executive Committee to meet at 8.30 a.m. to
discuss the matter, prior to the meeting with Jane and Bill.

7. BOP Branch Request for a Rule Clarification

Tony Taiaroa Moved / Don Bell Seconded : That the Executive
adopt the same position as adopted last year in order to be
consistent. Motion Carried.

8. Memorandum of Understanding between the NBA and Exporters
to EU for Cost Recovery:

This document was forwarded to 26 exporters and the
Executive Secretary advised that, to date, he had received 2
back. Proposed that Don Bell and Terry Gavin meet with J
Edwards and M Reid in an attempt to get something workable
put in place. Noted that the problem is that the goal posts
continue to be shifted. Terry Gavin commented that he felt
it was unlikely that any funds would be forthcoming this
year from this source, but he expressed the hope that a
meeting with J Edwards and M Reid would hopefully get
matters settled.

Russell Berry advised he has discussed this matter with Ivan
Dickinson as a trustee and we will be approaching them for
funding.

Don Bell requested that Terry Gavin's contribution to this
matter be recorded, and there had also been very
constructive input from Peter Bray and Alan McCaw in the
form of telephone conference calls.

Don Bell expressed the view that this was in fact a
government-to-government matter and the NBA had been put in
position where it had to take on the duties of a government
department to perform this function. He was of the view that
the NBA should never have had to pick this matter up in the
first place. The NBA had been fighting a battle on the
government's territory, not its own. Terry Gavin advised he
had been tempted to distribute a letter saying this is
likely to happen when the Animal Products Bill is
introduced.

II, Infant Botulism - Submission:

Russell Berry Moved / Terry Gavin Seconded : That the
submission be endorsed. Motion Carried.

14. AgriQuality Invoices : Approval to Pay:

Don Bell advised he was concerned that NBA were receiving
invoices from AgriQuality which have no detailed information
on them, other than the amount for payment. Don Bell
continued that he believed these invoices should go to the
PMS Review Committee, acting on behalf of the Executive.

Don Bell Moved / Terry Gavin Seconded : That invoices
received from AgriQuality for PMS be referred to the
Chairman of the PMS Committee for their approval prior to
payment Motion Carried.

15. Capitation Grant Canterbury (27.5)

Agreed this letter to be dealt with in the same manner as
that received from Southern North Island.

16. Field-Day Days : Are They a Public Place?

Executive Secretary advised that legal advice obtained from
Federated Farmers' solicitors is that a public place is one
where you pay to get in.

19. Labelling Requirements:

This relates to Royal Jelly. A letter has gone to the
National Nutrition Foods Association thanking them for their
involvement. It was agreed that a donation to the NNFA would
be money well worth spending.

Don Bell Moved / Tony Taiaroa Seconded : That the Executive
Secretary attend to the granting of a $200 donation to the
National Nutrition Food Association, thanking them for their
assistance.

20. Roy Paterson Trophy:

This year's recipient is Moira Hadrell of Cambridge Bee
Products. Executive Secretary advised she will be attending
Conference with her family and Terry Gavin undertook to
speak with her arrange for the presentation of the Roy
Paterson Trophy during Conference.

21. Y2K compliance by NBA Contractors:

Executive Secretary advised that contractors are all
Y2K-I,dompliant. Response awaited from Floyd Marketing.

Executive Secretary to check AgriQuality and Central Hawke's
Bay Print's status.

22. Life Membership:

The President suggested that consideration should be given
to warning recipients so that they can be prepared t ma e an
appropriate response when the announcement is made at
Conference. Russell Berry to attend to this with this year's
recipient.

23. NBA Trust Applications:

None to hand from Executive Secretary.

26. MAF increased charges Export Certificates (under What
Act)?

Correspondence has been received from MAF regarding
increases. Terry Gavin commented that he understood there is
no legal standing for this to occur. J Edwards has
acknowledged that there is no legislation to cover this
matter. Suggested that members unhappy with these increases
should write to MAF.

28. Meeting with Marketing Chairman and Facilitator:

As decided in Item 6, meeting scheduled for 9.00 a.m. on
Monday 12 July 1999.

31, Post-Conference Meeting Time:

Agreed this should be held on Friday 16 July 1999. The
outgoing President is welcome to attend to exchange
farewells.

34. Appointment of Auditor for 1999:

PricewaterhouseCoopers

36. S.O.P. Submission (23.1.99):

Supplementary Order Paper Submission on the Animal Products
Bill. The entire Executive Committee expressed its
appreciation for the work done by Terry Gavin. The
Submission had received an excellent reception at the select
committee hearing.

39. It is recommended that we receive Minimum Specification
for Authorised Person Level 1 (27.3):

The Executive Secretary advised this had been signed off on
the Executives behalf by the Chairman of the PMS Committee.
The Executive Secretary did not know whether the Executive
had in fact seen this.

Left to lie upon the table so that the Executive can
consider this further.

40. It is recommended that we receive Minimum Specification
for Authorised Person Level 2 (27.4): The Executive
Secretary advised that this had also been signed off on the
Executives behalf by the Chairman of the PMS Committee. The
Executive Secretary did not know whether the Executive had
in fact seen this.

Left to lie upon the table so that the Executive can
consider this further

45. Spore testing tender. Has this been advertised?

This has not been advertised. Need to consider appointing
the current spore-testing contractor or others. The
Executive Secretary advised he was concerned that there
could be problems with this matter because of a lack of
transparency.

Don Bell Moved / Terry Gavin Seconded : That the
spore-testing contract for PMS should be referred to the PMS

Committee for urgent recommendation for tendering for
1999/2000 requirements. Motion Carried.

46. Response to the Auckland Branch tetter:

The Executive Secretary advised this matter relates to the
PMS Review Committee following a complaint from Auckland
Branch. The President undertook to speak to Auckland Branch
regarding their concerns.

Branches:

47. BOP re remit distribution (27.1):

The Executive Secretary advised this relates to Bop's
request that the NBA return to the old method of remit and
rule change distribution to branches. The present system of
distribution has been in place since the decision of the
Executive meeting on 2 May 1997 which established that remit
and rule change material should be circulated with the NBA's
June magazine. Executive Secretary advised that magazines
would have been received by branches no later than 14 June
1999. If distribution returned to the old method, an
additional cost of $1,000 would be involved for postage.

48. BoP re GMO (27.2):

The President read a letter to the meeting, which had been
received from BoP branch. ERMA had already undertaken, in a
previous letter to the NBA, to advise of any applications
for the importing of GMO material which may effect
beekeeping but the Executive Secretary is to write to ERMA
reminding them of this undertaking.

Conference:

49. Don Bell and Lin McKenzie to give a full update on
Seminar & Conference arrangements Some problems had occurred
with Conference organisers making arrangements for events
normally the responsibility of Executive. Executive
Secretary to follow this matter up so that problem does not
arise in Gisborne.

50. Correspondence:

The meeting discussed a letter received from S Lee (Waikato)
regarding material he received anonymously, which had
originally been written by Bruce Stevenson. Terry Gavin and
Lin McKenzie advised that had both spoken with Bruce
Stevenson and Bruce was emphatic he had not sent the
material to S Lee.

This matter was discussed further and concern was expressed
by all present at what had occurred.

Lin McKenzie Moved / Tony Taiaroa Seconded : That the
Executive accepts Mr Lee's letter. Motion Carried.

Following Lin Mackenzie return to the Executive Meeting, the
items held over from the agenda, pending Lin's return, were
then discussed by the Executive.

9. Surfactant Submission;

Don Bell emphasised the importance of addressing the issue
of surfactants and how important it was that the NBA kept
the Minister fully informed of the problems which
surfactants present for beekeepers. The NBA needed to be in
the loop on the issue of surfactants and needs to impress
upon people the fact that herbicides are being turned into
insecticides following the use of surfactants.

Don Bell Moved / Terry Gavin Seconded : That the NBA
establishes a watch dog committee for the purpose of getting
into the loop on the issue of surfactants, thereby ensuring
that the concerns of beekeepers are clearly heard. Motion
Carried.

Russell Berry Moved / Lin McKenzie Seconded : That this
watchdog committee should comprise Don Bell and Steve
Weenick. Motion Carried.

10. Surfactant Strategy (Don)

Mark Goodwin had released copies of his report independently
of the NBA and Mark should be made aware of the fact that,
as funders of this Report, the NBA should say who receives
copies.

12. Animal Products Submission

No word received on how the NBA's submission had been
received by the select committee, but this will no doubt be
reflected in that committees findings.

Lin McKenzie Moved / Terry Gavin Seconded : That the NBA's
submissions on the Animal Products Strategy be endorsed.
Motion Carried.

13. Animal Products Strategy

Don Bell advised that this topic needs to be watched,
possibly a bring up system implemented so that the NBA is
aware when submissions are required and select committees
are meeting. Russell Berry suggested someone needs to watch
the newspapers to keep an eye on notices of
submissions/select committees and a cuttings services may be
a solution to ensure the NBA doesn't miss the date's for
these submissions.

Lin McKenzie to follow this matter up.

17. Press Release on GMO's

The President spoke on his recent press releases regarding
GMO's. He advised these had been followed up by the media.
Don Bell commented he believed the NBA still needs to make a
substantive statement about GMO's. This will need to be very
well researched so that it can be referred back to when
necessary.

24. Database Assessment:

President stressed we should be taking action on this
matter, and advised he had written to the Executive
Secretary on this. Information on the Register could be
incorporated with the NBA's information. However, it was
essential that this work be carried out by an independent
person, to assess for accuracy and integrity of the two
databases.

Lin McKenzie Moved / Terry Gavin Seconded ; That a review of
the database should not be carried out by a member of the
NBA. Motion Carried.

The Executive Secretary to advise the member of the NBA who
had raised this matter, accordingly.

25. Internal Faxes;

No further action required.

29. Returning Officer Report:

Returning Officer advised Don Bell had been elected for the
South Island vacancy. He was the only nomination. There had
been three nominations in the North Island and Terry Gavin
and Gerrit Hyink had been elected. Scrutineers had been
present during vote counting and had complimented those
involved on the professional nature of the vote counting.

30. Returning Officer Report on the legal opinion:

Returning Officer advised that four challenges had been
received from financial members of the NBA who were
concerned that publicity surrounding one of the candidates
in the North Island election could have effected votes
received on his behalf. In his capacity as Returning
Officer, the Executive Secretary had provided the NBA's
solicitors with copies of 3 or 4 of the media articles
concerned and had sought an opinion. Solicitors had advised
that the election was carried out correctly, but that the
candidate concerned could have grounds for pursuing this
matter. Mr Russell Berry advised if a challenged was mounted
against the result of the North Island election, he would
not be putting his name forward if a fresh election was
held.

32. Special Meeting:

This is set down for Thursday, 15 July 1999 at the Hotel
Ashburton. Executive committee indicated they were happy
with the format of this meeting.

33. Health and Safety Plan:

Lin McKenzie advised that the draft Safety Plan had been
circulated to all Executive committee members. A lot of the
material used had come out of the OSH handbook. Lin
suggested that the Safety Plan be discussed during
Conference to see what people think and discuss it again at
Friday 16 July's Executive Meeting.

35. Review of the NBA Administration requirements for the
year 2000 and 2001:

Tony Taiaroa and Lin McKenzie had been delegated the
responsibility of working through these requirements and
reporting back to the Executive.

At the invitation of the Executive Committee, Harry and
Janice Brown were present during discussions. Lin McKenzie
Moved / Terry Gavin seconded : that the Executive move into
committee. Lin McKenzie Moved / Terry Gavin Seconded : that
the Executive move out of committee.

Reports from the following subcommittees:

Publications Committee:

37. Tony Taiaroa to report:

Tony Taiaroa advised Mrs Alan Richards had proof read the
industry profile magazine and had found a number of
corrections. Tony advised that Mrs Richards should be
complimented on the thoroughness of her work. Tony Taiaroa
to speak to Conference on behalf of the Publications
Committee.

PMS Review Committee:

38. Terry Gavin advised that the contract for this year had
been completed. He expressed concern at the lack of funding
and would be endeavouring to find out why this had been so.

41. Appointment of PMS Review Committee (2.3.8. Operational
Plan)

This was discussed.

Russell Berry Moved / Tony Taiaroa Seconded : That 1.
Spence, M. Bush, R. Hatfield, G. Cammel, M. Goodwin and R
Bensemann be appointed to the PMS Review Committee. Motion
Carried.

These members to be approached to see whether they are
prepared to serve on the PMS Review Committee for the next
12 months.

This matter to be discussed again at the Executive meeting
on 16 July 1999.

Lin McKenzie Moved / Don Bell Seconded : That the PMS Review
Committee be asked to appoint its Chairman. Motion Carried.

43 NBA / AgriQualitv 1998/1999 Contract signing, when?

This is scheduled to be progressed by the PMS Review
committee on the afternoon of Tuesday 13 July.

44. NBA/AgriQuality 1999/2000 Contract:

This was discussed. Terry Gavin reiterated his concerns
regarding the lack of funding for inspections in some areas.

Don Bell Moved/Tony Taiaroa Seconded:

That

a) In acknowledging that the "rolling over" of the PMS
Contract should proceed, it should be on a provisional
basis. This will enable the Executive to redraft the
contract at any time, should this be found to be necessary.

b) The Executive Secretary stated that the Executive should
record any concerns with the performance of the contract.
Ongoing problems with the contract require to be documented
so that if a review of the contract is necessary, prior
concerns have been clearly documented.

c) Due to concerns with performance of the contract ' it was
moved that the previous motion (Item 34, May 1999) be
rescinded in favour of "a)"' above.

Additional Items to the Agenda:

51. Insurance:

Agreed to accept the Crombie Lockwood proposal. Tony Taiaroa
advised he has received an approach from a broker for
insurance on beehives with exotic diseases (Lloyds of
London).

52. Missing Minutes - N Wallingford.

Mr Wallingford did not receive minutes which he felt should
have been emailed to him. Executive Secretary advised these
had been posted and emailed to all Branches.

53. Transport:

Question of logbooks in beekepers vehicles containing hives
was discussed. Tony Taianoa to follow this up to ascertain
exactly what the guidelines are for log books in vehicles
and membership wili be advised accordingly.

54. Broom Submissions:

Lin McKenzie Moved / Don Bell Seconded : That the Broom
Submissions be endorsed. Motion Carried.

55. Letter from M Bush Re Role of PMS Review Committee
(15.2)

Don Bell Moved / Lin McKenzie Seconded : That this letter be
received and that the Chairman of the Executive meet with Mr
Bush and explain the recommendations that the Executive have
adopted at this meeting. Motion Carried.

Terry Gavin Moved / Don Bell Seconded : That, by way of
clarification, that the PMS Review Committee and the PMS
Facilitator are both subject to the Executive and
communicate through the Executive. Motion Carried.

As there were no further items of general business the
Chairman thanked all present for their input and declared
the meeting closed at 6.00 p.m.


MINUTES OF THE NATIONAL BEEKEEPERS' ASSOCIATION OF NEW
ZEALAND (INC.) EXECUTIVE MEETING HELD AT THE HOTEL
ASHBURTON, ASHBURTON, ON FRIDAY 16 JULY 1999 AT 9.00 A.M.

Chairman: Mr Terry GavinPh 09 4031893 

Executive Minute Form No.

These minutes are Copyright to the NBA

1. Welcome and Call to order:

The Chairman welcomed everyone to the meeting, and extended
a special welcome to Gerrit Hyink who was attending his
first Executive meeting. The Chairman called the meeting to
order.

The Executive Secretary advised that business cards would be
printed for Executive members during the next week or so.

Apologies:

All members of the Executive were in attendance.

Conduct of Meeting:

The Chairman advised that he would like all matters
discussed and the meeting concluded by midday.

Confirmation of agenda:

So confirmed

Reordering of Items:

Ordering stands

Items not being raised elsewhere to be added to the Agenda:
- Industry Code of Practice.

2. Agenda:

3. Moved Terry Gavin / Seconded Tony Taiaroa that the
Minimum Specification for Authorised Person Level 1 (27.3)
be lifted from the table. Motion Carried.

This document was discussed by the Executive and it was
agreed that it be accepted.

4. Moved Terry Gavin / Seconded Tony Taiaroa that the
Minimum Specification for Authorised Person Level 2 (27.4)
be lifted from the table. Motion Carried.

This document was discussed by the Executive and it was
agreed that it be accepted.

Safety Plan;

Agreed by those present that this document be left to lie on
the table until the next Executive Meeting.

6. Appointment of IHEO Representative:

This was discussed. Lin McKenzie nominated Mr Russell Berry
as a most suitable appointee in view of his involvement with
world markets and that fact that he is not an Executive
committee member. The Committee agree that Mr Russell Berry
be appointed the NBA's IHEO Representative, subject to his
accepting this position.

7. Need to review Committees at the next meeting:

Executive Secretary advised that new members for all NBA
committees wilt have to be considered in September., The
August edition of the *NZ Beekeeper* will advise that the
Chairman will be looking for people to fill these committees
prior to September meetings. The Chairman requested
Executive committee members to forward committee nominees to
the Executive Secretary prior to the Executive meeting in
September.

8. Appoint the PMS Review Committee (2.3.8. Operational
Plan):

Executive Secretary apologised that this had been addressed
at the Executive Meeting on Sunday 11 July when it didn't in
fact require attention until September. There was discussed
amongst Executive members as to whether the Motion passed at
the meeting on Sunday 11 July should stand.

Lin McKenzie Moved / Don Bell Seconded : That the Motion
regarding the composition of the PMS Committee taken on
Sunday 11 July 1999 be reconsidered at the September meeting
of the Executive. Motion Carried.

There was further discussion on the PMS Review Committee and
the contribution Bruce Stevenson had made as Chairman. His
new role as PMS Facilitator was raised.

Don Bell Moved / Lin McKenzie Seconded : That the Executive
introduce the PMS Review Committee and advise members of its
appointment. The efforts of the Chairman to be acknowledged
and his future role as Facilitator were addressed. Invite
the committee to prepare draft terms of reference to be
submitted to the Executive for approval.

Motion Carried.

9. Need to review Administration Contractors' performance (6
Monthly Review, September meeting):

Lin McKenzie and Tony Taiaroa advised this is proceeding.

10. Review of the NBA Administration Requirements for the
Year 2000 / 2001: 

The Executive brought Harry and Janice up to speed on its
deliberations.

Following the invitation extended at Sunday 11 Jul/s
Executive meeting the outgoing President, Mr Russell Berry,
joined the meeting to exchange farewells with the new
Executive. The Chairman thanked him once again for his
contribution and raised the subject of Mr Berry accepting
the role of IHEO Representative for the NBA. Mr Berry
advised he would be agreeable to accepting this role. Mr
Berry left the meeting and discussion of agenda items
resumed.

11. Update Outbreak Response list:

In view of Gerrit Hyink's recent election to the Executive,
an outline of the outbreak response list was provided to
him. He was advised that this outbreak response list
contained details of aft the relevant bodies and contact
people who need to be involved if an outbreak-occurs. An
update of this list takes place every year when a new
Executive is appointed.

Terry Gavin advised an ADPR exercise will be held in
Auckland during August and he will be attending. 

This advice had been received from Murray Reid, of MAF.
There was further discussion on the PMS Review Committee and
Lin McKenzie advised he felt very strongly that members of
the PMS Review Committee should be made aware of the fact
that they would be electing their own Chairman.

12. Conference Outcomes:

Normal procedure for the Executive to look at outcomes from
Conference.

Consideration of remits took place to see if there was
anything urgent that arose from remits.

Terry Gavin to discuss remits on GM matters with Russell
Berry.

"Exotic" remits are now with the appropriate committee for
follow up.

Gerrit Hyink raised the comments made by the Exotic
committee during conference regarding funding and asked that
this matter be placed on the agenda for the September
Executive meeting. Possibly look at an application to the
Trust for funding.

Lin McKenzie expressed concern at the fact that he had heard
during Conference that Peter Berry may relinquish his role
as Chairman of the Exotics committee. Lin advised he was
concerned at the lack of awareness out there towards the
importance of this topic. He did not feel the issue was
receiving the attention it should be getting.

Gerrit Hyink responded that the Exotic committee was
confused over direction from Executive, as to how to how the
committee should proceed. Once again this reflect the
importance of terms of reference for committees.

Bruce Stevenson advised he was happy to have a three-way
call with the Exotics committee and the PMS Committee.


Don Bell commented that committees have to operate with a
strong terms of reference with funding requirements as
necessary, and the Executive should consider these
seriously. The Executive needs to educate itself to use
subcommittees properly. Lin McKenzie advised that the
Exotics Committee will have to be approached by the
Executive to submit a budget for its consideration. This is
all part of the process of terms of reference working
properly. The Chairman advised that he felt strongly that
the Exotics committee needs to move ahead and submit terms
of reference to the Executive so the committee can get on
with the job.

Remits regarding Clover Root Weevil / Sawfly: Industry
looking at this. Regional Councils involved with Willow
Sawfly. Lin McKenzie suggested writing to the Association of
Regional Councils regarding Willow Sawfly.

Remit 10: This Remit related to the Executive rigorously
pursuing the collection of unpaid levies. This matter to
receive on-going attention from Executive. Review of the two
databases to be completed shortly and hopefully this will be
of great assistance to the Executive. Branches also
encouraged to provide Executive Secretary with up to-date
information about beekeepers in their areas.

Remit 11 : Tony Taiaroa (on behalf of Publications
Committee) advised that Executive Secretary to meet with
local Post Manager to ensure that NBA is taking advantage of
all postage cost alternatives available.

Remit 17: Bruce Stevenson suggested that the Executive
appoint one of their members or alternative someone from
outside the Executive, to prepare a report for consideration
at next year's Conference, to investigate the matter of
levies, particularly with regard to Government and MAF
policy to identify operations and costs to the industry.
This person should be someone with credibility in all
sections of the industry so that this issue can be
non-political. This person would need to look at whether
there is a need for an all-encompassing charge, similar to
that proposed by Canterbury branch that covers every
beekeeper in New Zealand. The Chairman advised the Executive
needs to carry out some discussions and put something in
place.

Endeavour to put a report up to every Executive meeting.
Other Executive to be co-opted to help as required.

Remit 19: Terry Gavin to discuss this with Russell Berry.
Don Bell advised the NBA needs to get into the ERMA loop, to
ensure we're on their mailing lists. Executive Secretary to
address this matter with ERMA

Remit 23: Re structural changes to NBA administration. Don
and Tony already addressing this matter and will work with
Executive as a whole as well.

Possibility of setting up a task force (of say 4/5 people)
was discussed to achieve some sort of framework and
understanding. Also part of task force's responsibility
could be to prepare an operational plan. Don Bell to come up
with a list of names for this task force with Executive
members providing Don with their suggestions. Some names
mentioned I Berry, A McCaw, J. Gavin, and S Lee. Short list
to be prepared.

Remit 24: Guidelines clear. Executive Secretary will seek
clarification from Chairman if necessary

Remit 25: This to be followed up. Could be problems with
contact between NBA members and Fed Farmers as beekeepers
quite often need to be able to make contact outside of
normal business hours.

Remit 28: Executive to bring this matter to the attention of
branches, suggesting that they handle this issue with
extreme care.

Late Remit: T Gavin / B Stevenson to follow this up with
David McMillan.

15. Insurance for Exotics:

This is expensive. Executive Secretary to contact the broker
concerned to see if he wants to advertise his service to
members through the 'NZ Beekeeper

Tony Taiaroa to keep a watch on this matter. The Broker is
still awaiting a costing from Lloyds of London. Executive to
consider this further when further information is available
to see whether endorsement is appropriate.

16. Certificates of Inspections:

Terry Gavin advised that over 2000 C.O.Is will be posted out
by the end of August. Returns required by the first week in
December. The Executive agreed that branches should be
involved in this matter, in particular, to took out for
hives that aren't being operated.

This matter was thoroughly discussed and Terry Gavin and
Bruce Stevenson to do some more work on this and get back to
the Executive committee meeting in September.

17. September & December Meeting Dates & Venue:

September Meeting: September 6,7 & 8 in Wellington Venues /
accommodation to be investigated

December Meeting: December 13, 14 &15

Letter to be sent to Russell and Annette Berry thanking them
for their offer of venue, which will not be required.

General Business:

1. PMS Training Course

To be held in Christchurch 2 / 3 October. Publicity to be
sent out to members and follow-up calls to branch
secretaries. Students from Telford and polytechnics may also
be interested.

2. Letter from NZ Honey Producers:

Letter dated 13 July 1999 from NZ Honey Producers to be
dealt with by Tony Taiaroa and Executive Secretary with a
recommendation forwarded to Executive.

3. Dr Mark Goodwin's Surfactant Report:

To be sold by the NBA for $10 per copy. Permission received
from Mark Goodwin. Bruce Stevenson to contact Zespri
regarding Mark's report. Don Bell recommended a letter go to
Mark Goodwin, thanking him for the report.

4. Animal Products Bill

Bruce Stevenson suggested setting up a small liaison group
to work through the issues involved. Carol Inkster to be
contacted regarding funding to enable the development of a
generic code of practice. Names suggested for group included
Don Stedman and Barry Foster. Bruce to contact Carol Inkster
re funding.

5. Executive Secretary instructed to write to Immediate past
President seeking the return of all NBA property, as is the
normal procedure.

6. Don Bell raised the issue of subcommittees-and repeated
his view that the Executive must use those groups
efficiently. He circulated a list of issues that he believes
were important to consider with regard to the role of
subcommittees.

The Executive Secretary pointed out that, prior to every
Executive meeting, all subcommittees are written to,
encouraging them to submit a report to the Executive meeting
for consideration.

7. JAG: Terry Gavin commented that unless we can get some of
the money refunded from last year's testing, NBA will not be
in a position to support testing after 1 April. Terry to
follow up with correspondence to everyone who received the
Memorandum of Understanding.

The Executive Meeting concluded at 1.05 p.m.