Unconfirmed Minutes from the National Beekeepers'

Association of New Zealand (Inc.) Executive meeting, held at

the Airport Hotel, Kemp Street Wellington, commencing at

1.00 pm on Monday the 6th of September 1999.



Chairman Mr. Terry Gavin. Ph 09 433 1893



These Minutes are Copyright to the NBA



Present: Chairman Mr. Terry Gavin, Vice Chairman Mr. Bruce

Stevenson Mr. Don Belt, Mr. Tony Taiaroa, Mr. Lin McKenzie,

Mr. Gerrit Hyink and Executive secretary Harry and Janice

Brown.



1. Welcome



The Chairman welcomed all the attendees to the meeting and

declared the meeting open at 1.10 pm.



Apologies



No apologies required.



Conduct of meeting



Start/Finish time



5.30pm finish tonight.



8.30am start tomorrow.



Confirmation of agenda



Reordering of items



Items not being raised elsewhere to be added to the agenda



61. Marketing budget for the year 2000.



62. Spore testing quote (36.1)



63. Letterfrom NZ Honey Producers (13th.July 1999)



64. River bed pest control (UNZ)



65. Resignation received from the PMS disputes arbitrator.



66. Nelson Branch request for funding to Train the Trainers

course (PMS)



Minutes



2. Confirmation of the July Executive meeting 11th of July

1999.



Outcome:



Lin McKenzie Moved, Tony Taiaroa Seconded That the Minutes

with the changes noted be approved for signing.



Motion Carried.



Matters arising from those Minutes.



There were no matters arising.



3. Confirmation of the July Post Conference meeting 16fh of

July 1999.



Outcome:



Don Bell Moved, Gerrit Hyink Seconded That the Minutes with

the changes noted, be approved for signing.



Motion Carried.



Matters arising from those Minutes.



There were no matters arising that were not on the Agenda.



Meeting adjourned at 3.15pm



Meeting reconvened at 3.45pm and was joined by the MAF team

to update the Executive on the Animal Products Bill.



The MAF personnel left the meeting at 5.15pm.



Meeting adjourned at 5.45pm.



Meeting reconvened 8.30am



4. Finance-



Lin McKenzie Moved, Bruce Stevenson Seconded That, the

Executive move into Committee.



Motion Carried.



Lin McKenzie Moved, Don Bell Seconded, That the Executive

move out of Committee.



Motion Carried.



Outcomes-



Levy collection.



To the 31.8.99 we have banked $326,312.12



Deferrals due at the 30.9.99 = $29,223.38



Outstanding levies = $45,948.00



Lin McKenzie Moved, Tony Taiaroa Seconded, That we move back

into Committee-



Motion Carried.



Don Bell Moved, Tony Taiaroa Seconded, That move out of

Committee-



Motion Carried.



Don Bell Moved, Gerrit Hyink Seconded That, Lin McKenzie and

the Executive secretary are to prepare a letter to be sent

to all outstanding levy payers to establish why they havent

paid before it is handed to Bay Collection agency.



Motion Carried.



Bruce Stevenson Moved Gerrit Hyink Seconded That, the

Executive secretary is to produce a Excel file of all

members NBA invoiced under Commodities levies for 1999 and

the number of Apairies. This report is confidential to the

current Executive only.



Motion Carried.



Bruce Stevenson Moved, Gerrit Hyink Seconded That, a summary

of all NBA members invoiced under Commodities levies for the

year 2000 be available to the NBA Executive. This report is

confidential to the current Executive only.



Motion Carried.



Bruce Stevenson Moved Gerrit Hyink Seconded That, Executive

secretary instruct his accountants to treat all outstanding

levy payers at the end of the NBA financial year as bad

debts.



Motion Carried.



Executive secretary is to break out the PMS expenditure into

different costs centres as Publications and Marketing are

recorded.



May versus July Executive travel appears to have reduced

Executive secretary to establish the correct numbers.



Lin McKenzie Moved, Don Bell Seconded, That July statement

of income and expenses be received.



Motion Carried. Cheque register



5. Cheques numbers 000614-000629 June 1999



Don Bell Moved, Tony Taiaroa Seconded, That the payments

made by the above Cheque numbers be approved. (All

Inclusive)



Motion Carried.



Cheques numbers 000630-000650 July 1999



Left to lie on the table.



That the payments made by the above Cheque numbers be

approved, (all Inclusive)



Executive issues



6. E.U.



Outcomes:



It was noted we had only had a luke warm response to this

initiative and Terry will follow up on the ones who have not

responded and to thank those who had responded. Terry will

also talk to the Trustees, re possible funding in relation

to the costs the NBA has incurred to keep this market open

for the industry. Bruce and Lin to establish to the amount

of dollars that would be required to assist the NBA. This

should be a grant and not a loan to ensure the industry does

have to carry this cost in to the future.



Meeting adjourned at 10.20am



Meeting reconvened at 10.40am.



7. Research Policy.



Outcome:



It was noted that only one person had passed some comments

on the Draft Research policy document received in September

1998. Terry and Gerrit to follow this up with Mark Goodwin

to see how we move this on to the next step.



8. Annual Report.



Outcome:



No further action required.



9. Core activities of the Executive (34.4) Waikato Branch



Outcomes:



Set-up a task force to identify the core activity of the

NBA. Executive secretary to write to the Waikato Branch and

thank them for their very valued comments. This will be

referred to a Sub Committee yet to be set up.



10. Mark Goodwin's surfactant report. Next Step?



Outcome:



Bruce to format the front cover and the Executive summary,

then send it to Nick Wallingford to have it added to the NBA

Web page. He will also make the readers aware a full copy

can be purchased from the NBA for $10.00.



11. Place on the worlds Web pages? (34.)



Outcome:



The above action will meet this members comment



12.Executive confidentiality.



Outcome:



After discussions no further action required.



13. Review Administration Contractors performance (6 Monthly

Review).



Outcome:



The President and Lin McKenzie met with the Executive

secretary on Sunday evening to discuss the concerns of the

Executive- Their report was received and would be circulated

to the Executive. Confidential to the current Executive. The

Executive secretary complimented Terry and Lin on their

professional review of the contractors-



14. Manuka Standards.



Outcome:



No action at this stage.



15. Method of Minutes circulation.



Outcome:



The Executive meeting Minutes will be sent to the Executive

in the first pack (two days after the meeting) as the first

draft for comment All comments to be with the Executive

secretary by the midday the following Thursday, the

suggested comments will be added to the Minutes. These

Minutes will then be circulated to the industry within two

days of the Executive input as "Unconfirmed Minutes".



16. Direction of Committees.



Outcome:



Terms of reference are being developed.



17. Marketing Facilitator Contract



Outcome:



Still waiting on the finalisation of this proposal.



18. National Nutritional Foods Association.



Outcome:



No action required.



21. Report on MAF Biosecurity Authority.



Outcome:



The Chair reported on this and copies of the handouts would

be circulated to the Executive.



22. Animal Products Bill.



Outcomes:



The Executive and a MAF team led by Mr. John Lee discussed

the ramifications of the Animal Products Bill, which

received its final reading the week before. The Bill should

be available in print in about a month. It was noted that

all exporters need to be registered with MAF by the 1st of

November



It was agreed that Lin would approach Federated Farmers

Policy Analyst for some assistance in establishing the

implications for the industry.



23. Report on NBA database and Apiary registers.



Outcome:



Full discussion took place on this issue.



24. Lawyers.



Outcome:



No changes recommended.



25. Travel Allowance.



Outcome:



It was proposed that Executive meetings be held over the

weekends to reduce costs. Tony to investigate this

possibility.



26. Status of Food Laws.



Outcome:



27. Warning Labels on Pollen Propolis and Royal Jelly.

Status?



Outcome:



28.1080.



Outcome:



It is still in use in some areas. A watching brief needs to

be kept on this issue.



29. Restricted Zones.



Outcome:



Systems are in place for this year. A watching brief needs

to be kept on this issue.



30. NBA Financial year-end. How do we cover this problem?



Outcome:



To be added to next agenda



31. Levy Collection.



Outcome:



32. Mail Register. Outcome:



33. Import Stats.



Outcome:



34. AFB Dog.



Outcome:



Nothing to report at this time.



35. Forward Planning 2005.



Outcome:



36. ERMA.



Outcomes:



Terry reported that they have agreed to ensure the NBA would

receive copies of all relevant applications. They have

received a copy of Dr Mark Goodwin's Surfactant report Terry

will also communicate with Russell on this issue. No

approval has yet been granted for the Maize trial in the

Pukekohe area. Proposed plot size is one acre.



Meeting adjourned at 12.25pm



Meeting reconvened at 1.10pm.



Mr. John Bassett, MAF Biosecurity Authority, joined the

meeting to present the project he is managing in connection

with Biosecurity in international trade. He expects to have

a paper for public consultation will be ready by February

2000.



The Chairman thanked John for involving and updating the

industry.



37. Y2K Compliance by NBA Contractors.



Outcome:



Still waiting for confirmation from two contractors.



38. Health and Safety Plan.



Outcome:



39. NBA and Agriquality Contract signing.



Outcome:



Lin McKenzie Moved, Don Bell Seconded, That, with some small

amendments being made, the contract be signed.



Motion Carried.



40. Spore Testing Tender.



Outcomes:



Bruce Stevenson Moved, Gerrit Hyink Seconded That, the Hort

+Research Spore Testing Tender be received (36-1). and

signed.



Motion Carried.



Bruce Stevenson Moved, Gerrit Hyink Seconded That, the

President be authorised to sign the Hort +Research Tender

for the 1999 2000 year.



Motion Carried.



41. Maximum Residue Levels for Agricultural compounds in

Food.



Outcome:



No further action required.



42. Insurance cover for Executive and Committees.



Outcome:



We are waiting on confirmation of acceptance from the

broker.



43. Code of Practice.



Outcome:



45. Minister's acknowledgement of levy increase letter.



Outcome:



It was agreed to receive this letter.



47. Presidents Honorarium.



Outcome:



48. Appoint a Disputes Arbitrator for the PMS



Outcomes:



The Executive secretary is to write and thank Keith Herron

for his work in this role and the many other roles he

carried out on behalf of the NBA. The Committee agreed to

accept his resignation due to ill health. Executive

secretary is to write and ask Mr. lan Berry if he would

carry out this role for the NBA for the next year.



Meeting adjourned at 5.45pm.



Meeting reconvened at 8.30am.



Sub Committees.



Reports from the following Subcommittees:



49. Marketing.



Outcome:



No report received.



50. A.R.A.C.



Outcome:



No report received.



51. Export Certification Committee.



Outcome:



This Committee has been reinstated.



52. P.M.S. Review Committee (PMS Implementation).



Outcome:



53. Library Committee.



Outcome:



No report received



Publications Committee.



54. Profile Magazine.



Outcome:



The magazine is on hold while we seek sponsorship to cover

the costs involved. It was thought that we should as well,

produce some thing similar to what the Australian Honey

Industry has produced. Contact has been made with a person

who has just completed a thesis on the industry who may be

able to assist The Honey Packers Association have offered

some funding towards this initiative.



55. Magazine Budget versus actual, to date.



Outcome:



Tony reported that the magazine is under budget at this

Stage-



56. Article re printed in error.



Outcome:



Tony reported on the reprint of an article and the result of

this. This was a printer error.



57. Accuracy of magazine.



Outcome:



Tony reported on the steps underway to rectify the problem



Meeting adjourned at 3.10pm



Meeting reconvened at 3.30pm.



58. Sub-Committees and Personnel from Sept 1999 to Sept

2000:



Re-appoint Sub Committees



Outcomes:



The Executive is in receipt of a number of nominations for

the various Sub Committees. The President will undertake to

contact all those confirm, or otherwise their availability.

A full list of Sub Committees will appear in the October

issue of the beekeeper.



Sub-Committees and Personnel from Sept 1999 to Sept 2000:



Sub-Comm of Exec Marketing Committee



Sub-Comm of Exec Apicultural Research Advisory Committee

(ARAC)



Sub-Comm of Exec PMS Review Committee



Sub-Comm of Exec Exotic Disease Investigation Committee



Sub-Comm of Exec Library Committee



Sub-Comm of Exec Publications



Sub-Comm of Exec Export Certification Committee



Sub-Comm of Exec Promotion of the public good of honey bees

in NZ



Exec Resp Branch resp (Far North, Northland, Auckland)



Exec Resp Branch resp (Waikato, Southern North Island,

Hawke's Bay) Terry Gavin, Bruce Stevenson, Gernt Hyink.



Exec Resp Branch resp (Bay of Plenty, Poverty Bay) Terry

Gavin, Bruce Stevenson. Gen-it Hyink.



Exec Resp Branch resp (Martborough. Nelson, West Coast) Don

Bell, Tony Taiaroa, Lin McKenzie.



Exec Resp Branch resp (Canterbury. South Canterbury, North

Otago) Don Bell, Tony Taiaroa, Lin McKenzie.



Exec Resp Branch resp (Otago, Southland.) Don Bell, Tony

Taiaroa. Lin McKenzie.



Exec resp IHEO and USDA statistics Russell Berry.



Exec resp NZ Queen-Bee Producers Assn Terry Gavin.



Exec resp Pollination Associations Gerrit Hyink.



Exec resp Foundation for Research Science and Technology

Bruce Stevenson.



Exec resp Trusts and Trustees Lin McKenzie.



Exec resp Federated Farmers Land User Forum Don Bell/Tony

Taiaroa



Exec resp Landcare (wasps and possums) Don Bell.



Repr of Exec Agricultural Security Consultative Committee

Terry Gavin.



Repr of Exec Agricultural Security Consultative Committee

(Invertebrates) Lin McKenzie.



Repr of Exec Pesticides Board Don Bell.



Repr of Exec Ruakura Apicultural Research Unit (RARU)



Repr of Exec Conference 2000 Gerrit Hyink.



Repr of Exec Methyl Bromide Terry Gavin.



It was agreed that the PMS will become a substantive Sub

Committee of the Executive. The PMS Committees role now, is

to review and refine the annual operational plan. Bruce to

continue to develop terms of reference for the PMS

Committee. Names for the PMS Committee to be supplied to

Bruce within two weeks.



It was also agreed to set-up a committee to promote the

"status" of the honeybee. Exotic Disease Investigation

Committee asked for some guidance and funding from the

Executive. It was agreed to allocate a $2000.00 budget for

this Committee.



Don and Gerrit will develop Draft terms of reference for

discussion.



Don Bell Moved, Lm McKenzie Seconded That, Terry approach

Christine Taiaroa to see if she would represent the

Executive on the Library Committee.



Motion Carried.



It was agreed to set-up a Committee to promote the value of

the honeybee to the NZ economy.



Don to approach Roger Bray, Terry to approach John Gavin,

Lin to approach Came Clissold, Gerrit Hyink. Terry will be

the Executive appointment



Executive secretary to advise the Federated Farmers that Don

Bell is the NBA contact for the Land User Forum.



It was resolved to appoint a Sub Committee to act as a

watchdog on the surfactant issue. Steve Weenick and Don Bell

were to form this Committee-



59. Conference outcomes on Remits



Remit 1 - Southland Branch



Amended to read:



That this Conference recommends to Executive, that it

maintains pressure to monitor the growing of genetically

modified crops in New Zealand in view of the potential risks

to the New Zealand beekeeping industry.



The Amended Remit was CARRIED by a vote of 12 For 3 Against



Outcome:



Don, Lin and Tony are maintaining a watching brief on this

issue.



Remit 2 - Waikato Branch



Amended to read:



That this Conference recommends that Executive continue to

oppose the introduction of Genetically Engineered pollen and

nectar producing plants into New Zealand.



The Amended Remit was CARRIED by a vote of 14 For 1 Against.



Outcome:



Don, Lin and Tony are maintaining a watching brief on this

issue.



Remit 3 - Auckland Branch



Amended to read:



That this Conference recommends to the Executive, they

investigate the possibility of the detrimental effects on

honeybees, and implications of honey products, arising from

genetically engineered crops.



The Amended Remit was CARRIED by a vote of 8 For 6 Against 1

Abstention



Outcome:



All Executives are maintaining a watching brief on this

issue.



Remit 5 - South Canterbury



Amended to read:



That this Conference recommends to the Executive that they

request the Exotic Diseases Investigation Committee to draft

a management plan to contain, or eradicate European

Foulbrood, exotic internal and external mites, and

Africanised honey bees, as a contingency if the diseases or

Africanised honey bees are detected in New Zealand.



The Amended Remit was CARRIED 12 For 4 Against.



Outcome:



Some Seed funding has been allocated for this. Gerrit will

take this remit to the above Committee for further action.



Remit 6 - Auckland Branch



That this Conference recommends, that the Executive closely

monitor what response the New Zealand Government will make

to exotic pest or disease introduction affecting the New

Zealand beekeeping industry.



The Remit was CARRIED: 14 For 1 Against 1 Abstention



Outcome:



Gerrit will take this remit to the Exotic Committee for

further action.



Remit 7 - Exotic Disease Investigation Committee



Amended to read:



That this Conference recommends to the Executive, that they

develop separate strategies for each of the exotic diseases

and pests, which are considered to be a serious threat to

the New Zealand Beekeeping Industry.



The Amendment was CARRIED 16 For 0 Against 0 Abstentions



Outcome:



Gerrit will take this remit to the above Committee for

further action.



Remit 8 - South Canterbury Branch



That this Conference recommends to the Executive, that they

encourage the use of biological control to help eliminate

Clover Root Weevil and Sawfly in New Zealand.



The Remit was CARRIED 16 For 0 Against 0 Abstentions



Outcome:



Don to send the contact name to Terry, who will contact

Landcare Research



Remit 9 - Gary Jeffery



Amended to read:



That this Conference recommends to Executive that it

encourages Land Care Research to carry out an urgent

investigation to determine the pathogen at present reducing

wasp numbers, so that it can be used for future wasp

control.



The Amendment was CARRIED 13 For 3 Against 0 Abstentions



Outcome:



Terry will contact Landcare Research.



Remit 10- Southern North Island Branch



Amended to read:



That this Conference recommends to the Executive, that they

rigorously pursue collection of unpaid levies due to the

NBA, according to the commodities levy order.



The Amended Remit was CARRIED 16 For 0 Against 0 Abstentions



Outcome:



This is being carried out



Remit 11 - Southern North Island Branch



That this Conference recommends to the Executive, that they

review the internal spending of the association and actively

pursue all cost saving measures recommended by their

Subcommittees.



The Remit was CARRIED 14 For 0 Against 2 Abstentions



Outcome:



This is being carried out



Remit 16 - Canterbury Branch



That this Conference recommend to the Executive, that the

present Apiary Rating System be changed to a Base Fee and

Hive Stock Levy System where everyone who keeps bees pays

the base fee of $60.00 plus so much per hive stock unit.



The Remit was DEFEATED 6 For 10 Against 0 Abstentions. A

Poll was called for. Poll Vote Result: 350 For / 648

Against, confirming Remits defeat.



Outcome:



This is being reviewed.



Remit 17 - Southern North Island Branch



Amended to read:



That this Conference recommends to the Executive, that they

review the present system used to levy beekeepers.



Amended Remit CARRIED 14 For 1 Against 1 Abstention.



Outcome:



It was agreed to ask SNI to progress this further and give

Executive some comments by the 1st of December 1999. Bruce

will copy all the information he has to the Branch. Tony

happy to work with SNI on this issue.



Don Bell Moved, Lin McKenzie Seconded That, the Executive

should promulgate throughout the industry membership, that

there will be a vote on this issue-



Motion Carried.



Remit 18 - Otago Branch



That this Conference recommends to the Executive, that the

basis for the collection of our levy be on beehives owned.



Remit CARRIED 8 For 7 Against. A Poll was called for: 582

For 426 Against.



Outcome:



Lin to refer this back to the Otago Branch to see how it

fits in with the Commodities Levy (Bee Products Order 1996)

for further development.



Meeting reconvened at 8.30am.



Remit 19 - Canterbury Branch



Amended to read;



That this Conference recommends to Executive that they make

strong representations to the Ministry of the Environment,

MAF and ERMA with the view to reducing chemical poisoning of

bees.



Amended Remit CARRIED by 15 For 1 Abstention.



Outcome:



This is being attended to.



Remit 23 - Bay of Plenty Branch



Amended to read:



That this Conference recommends to Executive that a

Subcommittee be set up immediately after Conference to

research the idea of structural changes for the NBA

Administration.



Amended Remit CARRIED 15 For 1 Abstention.



Outcome:



It was agreed to approach, Allan McCaw, lan Berry, Stephen

Lee, Geoff Bongard, Mike Vercoe, Gerrit Hyink to action this

remit



Meeting adjourned at 10.30am.



Meeting reconvened at 11.00am.



Remit 24 Bay of Plenty Branch



That this Conference recommends to Executive that it

demonstrates openness and transparency in management and

administration, allowing membership access to information as

of right, choosing to treat requests for information in the

same way a government agency would.



Remit CARRIED 12 For 3 Against 1 Abstention.



Outcome:



The Chairman has given an undertaking to achieve this

objective where practical



Remit 25 - Canterbury Branch



Amended to read:



That this Conference recommend to Executive, that the NBA

investigate the use of Federated Farmers or a similar

provider, as an umbrella organisation to provide:



Amended Remit CARRIED 11 For 5 Against.



Outcome:



This is being pursued at this time.



Remit 28 - Nelson Branch



Amended to read:



That this Conference recommends, that local branches take

active measures to highlight the dangers of feeding honey

(or honeyed water) to birds.



Amended Remit CARRIED 8 For 7 Against 1 Abstention



Outcome:



No action required.



Late Remit 1 - Alan McCaw



That this Conference recommends to Executive that they

investigate without delay the data available from both the

NBA register of members and the Apiary Register to ensure

that the information available for Apiary Levy collection is

accurate and complete.



Remit CARRIED 16 For 0 Against 0 Abstentions.



Outcome:



This is underway.



60. Next meeting venue.



Outcome:



61. Marketing budget for the year 2000.



Outcome: It was felt it was too early to be able to make an

absolute commitment on the actual dollars available at this

stage for this Committee for the year 2000. But there was a

commitment to continue with the marketing activity funding.

The Chair is to write to the Minister advising how the levy

dollars are split out in to percentages for the different

NBA activities.



62. Spore testing quote (36.1).



Outcome:



Covered under item 40.



63. Letter from NZ Honey Producers (13th.July 1999).



Outcome:



Tony reported that he had responded by the letter.



64. Riverbed pest control (LI NZ).



Outcomes:



Proposed Consent Conditions for Consent Application CRC

992384 discussion paper be received. Executive secretary is

to write and thank Roger Bray for his work on this issue.



65. Resignation received from the PMS disputes arbitrator.



Outcome:



It was agreed to receive this.



66. Nelson Branch urgent request for funding.



Outcome:



It was agreed to consider this request as the Branch funds

were exhausted. The capitation due for 1999 is to be paid to

this Branch and an offer to advance the year 2000 capitation

dollars.



General Business-



Letter received re robbing yard.



Outcomes:



It was agreed Bruce will refer this to the Southland Branch

to possibly include this in the code of practice they are

developing. Tony will also contact the letter writer to

advise him of the action taken.



The Executive secretary tabled his company resignation from

the NBA Administration contract effective the 15th of

October 1999. This was accepted.



He will supply a set of accounts ready for audit for the

NBA, a copy of the NBA Database in Excel, including

outstanding deferrals and accounts. These need to match up

with what is banked against the levy payer. He will also

prepare and proof the October issue of the NZ Beekeeper

magazine.



Terry left the meeting at 3.40pm. The vice Chairman claimed

the Chair.



As there were no further items of general business, the

Chairman declared the meeting closed at 4.00pm.



NOTE: Any items with no outcome(s) will be added to the

December agenda.





Minutes circulation:



First DRAFT Minutes sent to the President 8th September

1999.



DRAFT Minutes sent to Executive 9th. September 1999. (37.1)



Unconfirmed Confirmed Minutes sent to Executive 17th.

September 1999. (38.1)



Unconfirmed Confirmed Minutes sent to Branches and relevant

people 23rd September 1999.



Signed President:



Date: